Your commercial properties, including warehouses, distribution centers, retail stores, offices, and other facilities, house numerous pieces of equipment.


What measures can be taken to ensure that these assets are kept in top condition, fostering a safe and effective workplace for your entire team?

Reliability requires a move towards proactive maintenance driven by data, rather than relying solely on reactive approaches. This strategic shift can optimize the total cost of ownership for your assets. With ROS's factory-trained maintenance technicians at the helm, you can ensure seamless operations without any disruptions.

Organizations that are solely reactive towards problems instead of taking preventive measures may encounter sudden downtimes and equipment breakdowns, leading to a higher risk of severe accidents and impacting their overall productivity. Proactive maintenance serves as a targeted solution to mitigate these risks.

It is important for facilities to implement proactive maintenance in order to avoid the significant negative impacts of equipment breakdowns and maximize their financial potential.


By leveraging data-based insights, proactive maintenance enables technicians to focus on preemptive repairs where they are most needed, rather than adhering to a fixed maintenance schedule. This approach allows for more efficient use of resources and better prioritization of maintenance tasks.

By adopting an efficient proactive maintenance strategy, your organization is essentially building its operations on a data-driven approach. This requires a thorough understanding of all assets within the facility in terms of:


Verifying that assets have been selected and installed properly is a crucial measure in maintaining their optimal condition.

Age and wear

Equipment wear and tear is just one of the factors taken into account when planning proactive maintenance, but it plays a crucial role in shaping the overall strategy.

Current status

Having up-to-date information on the current operations of all assets in the facility is necessary in order for a maintenance technician to prioritize and handle any potential issues as they come up.

Through the evaluation of the information, maintenance teams can prioritize maintenance and upkeep for assets, ensuring that the necessary level of service is provided to minimize downtime and breakdowns. This focused strategy allows organizations to achieve more with limited resources.


Utilizing a proactive maintenance plan can result in a competitive advantage. A facility that carefully monitors and maintains all assets to peak levels is more equipped to prevent avoidable downtime compared to one that allows equipment to run until it fails.

Avoiding breakdowns is essential for maximizing productivity. Unplanned equipment downtime, such as with commercial doors and dock levelers, can result in delays within the supply chain. Proactive maintenance practices can help improve efficiency and overall output.

Another thing to keep in mind is that preventing downtime is a great way to make the workplace more positive for all of us. When we lower the risk of equipment failures happening out of the blue, it helps us feel more secure and self-assured as we carry out our responsibilities. And when we're happy with our work environment, it can really boost our overall productivity.

Every business, no matter what it needs or what kind of building it's in, should think about using a proactive maintenance plan instead of waiting for things to break. It's good for all kinds of stuff, from simple things to really fancy ones, because it helps stop big repairs from happening if we can.


Implementing an effective proactive maintenance strategy and minimizing asset failure requires collaboration with a competent partner. ROS provides a team of skilled technicians who are equipped to provide a range of services, including condition monitoring, routine maintenance, and emergency repairs when necessary.

Within your facility, there are specific assets that are essential to include in a proactive maintenance program, such as:

Your door assets serve as the gateway between your commercial building and the external environment. If a door experiences asset failure, it can result in significant loss of productivity. This highlights the importance of implementing a proactive maintenance strategy to ensure optimal efficiency of your facility.

Maintaining the functionality of the key equipment on your loading dock, including dock levelers, dock plates, seals, shelters, and vehicle restraints, is essential for the uninterrupted flow of the supply chain. Any breakdown in these machines could lead to operational disruptions and increase the risk of accidents, underscoring the critical importance of these assets.

The more complex a piece of equipment is, the more vital it is to have a tailored proactive maintenance plan. Machines with moving parts require careful monitoring to maximize efficiency and overall lifespan.

A malfunction in an asset that impacts a temperature control system can lead to subsequent issues that result in further expensive complications. In addition to the expenses incurred from leaking seals and reduced effectiveness, an unexpected breakdown could result in costly product spoilage.

Instead of treating all these assets and more as a single undifferentiated group and providing standard scheduled maintenance, ROS technicians can develop a proactive action plan tailored to the suitability, wear, and current status of each asset. This data-driven approach is intended to deliver the specific service that your assets require.


Developing a proactive maintenance plan that is suitable for your organization requires adapting your approach to the existing assets and the overall business objectives. You might be astonished by the various ways in which you can allocate funds back into your budget by implementing well-chosen maintenance operations.

By working closely with your ROS contact to establish a personalized maintenance approach, the potential outcomes for your commercial facility are:

The proactive maintenance strategy involves not only creating a maintenance schedule but also conducting analysis and surveys to track each asset's condition, cost, and value in detail. This detailed tracking helps in measuring the total cost of ownership and return on investment.

Maintaining equipment in good condition is essential for complying with the facility regulations established by the Occupational Safety and Health Administration (OSHA). Employers are mandated to ensure a safe and healthy work environment, and well-maintained assets play a crucial role in achieving this goal.

Unforeseen interruptions in operations can significantly deplete resources. A malfunctioning asset has the potential to halt the entire supply chain for extended periods, resulting in idle employees and cascading effects on various logistical operations. Ensuring maximum uptime is crucial in preventing such disruptions.

By implementing proactive maintenance, you can gain a competitive advantage in your industry. Seamless operations can result in improved long-term productivity, while also making it easier to attract and retain top-performing employees through the provision of safer, more reliable equipment.


Many organizations tend to depend on reactive maintenance and let their equipment fail, which is a common problem. However, by adopting a proactive maintenance approach, you can gain a continuous advantage for your business. Companies that have implemented proactive asset care have seen up to a 50% decrease in unplanned emergency repairs.

Trust ROS America Racking to be a solid partner for your organization throughout the entire journey, providing a customized strategy with a single contact point. This collaboration includes the selection and installation of new assets, ensuring your business has the best equipment for its requirements at all sites.

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